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Informative Articles

Collective of Concepts to Better Understand your Project Management [1011]
Collective of Concepts to Better Understand your Project Management [1011] Publishing Guidelines: You may publish my article in your newsletter, on your website or in your print publication provided you include the resource box at the end....
Debt Management - How a Debt Consolidator Can Reduce Your Debt
A Debt consolidation program starts with evaluating your financial situation. This process involves an in depth analysis of your financial standing. That analysis will help you to evaluate whether it is better to file for bankruptcy or go for a debt...
Six Management Tips for Trying Economic Times Part 2
Okay guys - have you done your homework? Have you been implementing the steps that we've been discussing over the last couple of issues? Well, maybe you're not completely there yet, but I'm sure you are on your way. Don't forget to write me if...
The Myth of the Management Team
Every business has problems. That is why the average life span of a large industrial company is 40 years. Some are learning disabilities where companies are not prepared to learn from their mistakes. They insist on doing the same thing every time....
Time Management and Money
I remember how intrigued I was when years ago, and long before I had heard of time management, I recognised the link between time and money - we say that we 'spend' both time and money, and also talk about 'saving' time and money. Moreover...
 
Development Procedures for Building Effective Management Systems: Phase III

You have permission to publish this article free of charge, as long as the resource box is included with the article. If you do run my article, a courtesy reply to sean@bizmanualz.com would be greatly appreciated. This article is 592 words long including the resource box. Thanks for your interest.

Part One: Discovery

Part Two: Planning

Next Week: Implementation

Before beginning our discussion of The Development Phase, let’s recap. In Phase I (Discovery) we learned how your organization specifies the project mission, objectives and effectiveness criteria. Phase II (Planning) entailed setting requirements for project tools, budgets and schedules to manage your project.

Now, I’m no entertainment mogul, but The Development Phase reminds me of producing a Hollywood move. When we sit in a theater and watch the latest blockbuster, we see a finished product and assume it was made pretty much as it looks. And we would be wrong. Making a movie, much like the process of building a strong policy and procedure system, is a non-linear process with a tremendous amount of “behind the scenes” support.

Strong Policy and Procedure System

Just as every great movie is guided by a talented Director; your effort to build an effective management system requires a skilled Project Leader. The role is especially critical in the Development Phase because it is during this stage that the time, effort and expense of the entire project cast is involved, and much like the actual shooting phase of a film production, it can consume up to 50% of your project cost.

What skills make a strong Project Leader? Besides the obvious qualities of good organizational, communication and time management skills, I include policy and procedure or process development expertise. Depending on your staff, this may require an outside resource.

Management and Project Leader

You might be surprised to learn that movies are seldom shot in "linear sequence"... that is, from start to finish. For a number of reasons, the director will organize scenes into groups that are filmed "out of sequence,"


then edited into their correct place. Similarly, your firm will want to conduct the Development Phase by organizing related processes into a grouping and then completing these before going on to the next set.

Policy and Procedures Document Control

Your development work will begin by establishing a policy and procedures document control flow and format (think of these as setting the stage). Next your assigned writers will craft the actual documents from base materials (refining the script). Then a process walk through is performed and tested for compliance and effectiveness (dress rehearsal). Once this process grouping is completed, you move on to another set.

Development Process

At the end of a film, I’m always amazed at the long scroll of credits after the actor’s names. It takes a tremendous amount of resources to make it all happen, and your development process is no different. You’ll rely on valuable support documents such as job descriptions, forms, technical manuals, training programs and reference material to develop your new management system.

Documentation, Assessment and Review

A motion picture can’t be released until all the scenes are shot and edited. Likewise, you will want to complete the process documentation and a review of ALL your processes as a completed system before moving on to the next phase – Implementation.

The Development Phase should take 2-4 months, depending on the number of processes, compliance requirements and skills of the writers/reviewers.

Next time, we will look at the implementation phase, and see just what is involved.

Chris Anderson is currently the managing director of Bizmanualz, Inc. and co-author of policies and procedures manuals, producing the layout, process design and implementation to increase performance.
To learn how to increase your business performance, visit: Bizmanualz, Inc.

About the Author

Chris Anderson is currently the managing director of Bizmanualz, Inc. and co-author of policies and procedures manuals, producing the layout, process design and implementation to increase performance.
To learn how to increase your business performance, visit: Bizmanualz, Inc.

 

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