|
|
Customer Service and Call Center Outsourcing, What's The Buzz?
The buzz is all about customer service and call center outsourcing, also known as BPO (Business Process Outsourcing). According to Gartner, the outsourcing market in Europe has grown with over 6%, BPO with 10%. The market for offshore...
Googleopoly: The Motivation Behind Gmail
Just before the close of business on Wednesday, Google announced that it will be launching Gmail, its new free e-mail service set to offer 1000 megabytes of free space to its users. This announcement comes after a flurry of changes at Google,...
How to Keep Track of Your Marketing Internet Files: Software Review
I recently had the opportunity to review a really cool piece of software for internet marketers.
It is called PromoBuddy. It is a database program that is geared toward helping the internet marketer keep all the resources they...
Taking the Time to Find the Best Home Improvement Loans
The best home improvement loans usually aren't going to be the first loans that you encounter, but if you're in the market for a loan to pay for repairs, expansions, or improvements to your home or other real estate then it might be worth your time...
Turbocharged Financial Planning
Financial planning is an ongoing process individuals and businesses should implement by organizing all aspects of their finances. This will assist in identifying financial goals, providing a comprehensive written Financial Plan, and implementing the...
|
|
|
|
|
|
|
|
10 TIPS to COLOR CODE YOUR PAPER: FROM CHAOS TO COHERENCE
10 TIPS to COLOR CODE YOUR PAPER: FROM CHAOS TO COHERENCE BY EVE ABBOTT, EXCERPTED FROM HER NEW BOOK, HOW TO DO SPACE AGE WORK WITH A STONE AGE BRAIN TM
Color-There Is No Substitute In anatomical illustrations you see the brain's visual system, where the optic nerve is actually 25 times faster than our audio nerves (hearing). No matter which processing style you depend on, 90 percent of the sensory perceptions received by your brain are visual.
This is undoubtedly why color-coding works even for Auditory and Kinesthetic Learners. Color-coding will reduce mis-reads by as much as 90%, even if you don't change anything else about your systems.
In my workshops, even at 50 feet you can see there are three different manila files as I hold them up. It's the magic of color - that 1/8-inch wide 3-inch long strip of color on the labels is enough to do it.
It's a clear demonstration of how much difference color-coding can make to whether you can tell one folder from another. And that makes a big difference in how quickly you can find something.
Only Color-Code What You Can See What's the only part of a filing system that you can actually see? The top tabs on the hanging and interior files. That's why you don't need to use solid-color folders to color-code your drawer files, only for Action files which you keep on top of your desk.
You can use the less expensive manila files for your Reference, History, and Archive material. This will save you at least half the money it would cost you to set up a solid color file system.
Out of Sight, Out of Mind That's why so many people try to keep everything on their desktop. Except, there just isn't enough room!
You can greatly improve the "visibility" of your files by using one-third cut clear plastic up-tabs for hanging files to color code so as soon as you open the drawer, everything in it easy to see and use.
Do not make the mistake of ordering 1/5 cut tabs on your files or up-tabs. They are just too small. And the older I get-the smaller those labels get!
When you alternate warm color labels (red, orange, yellow) with contrasting cool color labels (blue, green, purple) in your file sections, it's even easier to distinguish each section instantly.
Use large fonts or writing on your labels to reduce your visual fatigue and errors.
Upgrading Your Current system to Color If you've already got a good filing system going, here's a great way to punch up visibility inside the file drawer.
Take your one third cut colored file labels, rip off the paper insert that goes inside the plastic up tab, apply your label directly to the insert, and voila! You've got a color-coded filing system started.
Naturally you want the interior file to have the same matching color file label.
The key to color-coding is consistency. Once you "substitute" (or stop using) color labels and matching files in your office, it's chaos all over. Because you've re-created disorder, you'll never be sure if it's really a "blue" project or not.
Don't pick Parisian Lavender for file label color-coding. If you use them up and the label color isn't trendy this year - there goes your system.
Go for primary colors (red, blue, green, yellow) and black and white - they'll be printing those labels next year for sure.
Keep one hanging file filled with blank manila files and some of each of your colored labels in the front of the file drawer closest to you at your desk. That way it's fast and easy to make up a new color-coded file.
Get Your Color-Coding Done for You with File Kits After fifteen years of working everywhere from executive suites to
home offices, I'm convinced that 75 percent of small to mid-size business and home filing systems are the same.
It's that other 25% that individuates each business. Most filing systems are about the business of doing business - or having a life!
I searched for years before I found FileSolutions(R) File kits, which I think are the best on the market whether you are an employee or own your own business.
My corporate employee clients often like the Home file kits (even if they're organized at work) as it completely distinguishes all of their personal files. Because so many people work partly at home, it is important to the blend the systems for both business and home office, while keeping them separate.
Each of these kits uses a different set of colors for its categories, so you won't confuse business with personal.
The FileSolutions(R) Small Business (no employees) File Kit has four main color-coded categories: Accounting, Equipment, Management, and Sales and Marketing.
Every FileSolutions(R) file kit includes a complete file index book (just in case you-know-who doesn't know where to look for a file). Each comes complete with all the color-coded pre-printed up-tab paper labels for hanging files. Plus, their matching pre-printed adhesive labels for the interior file folders you already have (or new ones). Plus there are blank labels in every color to finish customizing your files.
I use the Home and Small Business File kits myself and I recommend them to my micro-to-small business clients. These kits will save you time and using them is much easier than having your office manager (you?) generate a business-of-doing-business filing system.
If you have employees, the Business File system is so well documented that you won't lose time, money and productivity by having a "better" filing system created every time you change office staff.
You don't have to be a personal productivity expert. These file kits are so well put together, my housekeeper (with no office experience) set up the tabbed files and matching hanging files, so I had the "skeleton" of a brand new color coded file system.
It's just as easy to convert your current non-color coded files because it's just putting the new preprinted color-coded labels on your existing files. You can also upgrade your current file system with the labeling tips you've already seen.
Another advantage to the kits: if you go to the store and buy the supplies needed to do these color-coded parts of a file system, it's going to cost you more than the file kit.
Let's not even mention the all the time it takes to figure out categories and decide what colors they should be. Since I use the home kit along with the small business kit in my own office, I don't hesitate to guarantee them.
Go Forth and Color-Code No need to reinvent the organizing wheel. There are many products that can help you, but be sure how you'll use it and where you'll put it. Otherwise you're just going to end up with a bunch of brightly colored organizers that you've piled more chaos on.
Now you know the techniques and tools you'll need to succeed with your color-coding office tune-up. Go Forth and Color Code!
About the Author
Copyright, Eve Abbott All Rights Reserved. The Organizer Extraordinaire's new book "How to Do Space Age Work with a Stone Age Brain" TM is available online at http://www.organize.com Sign up for more time-saving tips. Enjoy free brain quizzes to help you work at your personal best! Eve’s guide is the first book to offer easy, online assessments that will help you make your own personal organizing solutions match your individual work style.
|
|
|
|
|
Online Organizing.com |
Welcome to OnlineOrganizing.com!. Get Organized! Find the best organizing products, free tips on taming your clutter, an online newsletter, ... |
www.onlineorganizing.com |
  |
organizetips.com - organized, time management, planners,tips,Tips ... |
Get Organized,Organizing ideas, Tips, daily,chore lists,planners. |
www.organizetips.com |
  |
At Home : Organizing : Take This Stuff and Store It! : Home ... |
Our guide to the simple life, where everything has its place. |
www.hgtv.com |
  |
Home Organizing Tips - Bathroom, Bedroom & Garage Organizing ... |
Learn about home organizing tips for bathroom, bedroom, and garages from Home & Garden Television. |
www.hgtv.com |
  |
Christmas Organizing | Creating J.O.Y. for Christmas |
Offers a community of resources and support to help people get organized for Christmas throughout the entire year by creating and organizing a Christmas ... |
www.christmasorganizing.com |
  |
Organizing - HUD |
Organizing. [Vea la versión en español de esta página] · [Display the text version of this page] ... Organizing · Economic development. Working with HUD ... |
www.hud.gov |
  |
Get Organized - Organizing Tips and Ideas to help you get ... |
Free tips, ideas and articles to help you get organized. |
www.getorganizednow.com |
  |
Management Function of Organizing: Overview of Methods |
Organizing can be viewed as the activities to collect and configure resources in ... The following are some of the major types of organizing required in a ... |
www.managementhelp.org |
  |
Organizing - Wikipedia, the free encyclopedia |
In that sense, organizing can also be defined as the act to place different ... Organizing, in companies point of view, is the management function that ... |
en.wikipedia.org |
  |
Amazon.com: Organizing from the Inside Out: Books: Julie Morgenstern |
Amazon.com: Organizing from the Inside Out: Books: Julie Morgenstern by Julie Morgenstern. |
www.amazon.com |
  |
Organized-Living.com - Get organized, Professional Organizer tips ... |
Articles and tips to help individuals organize their home or work life better. |
www.organized-living.com |
  |
How to organize your home and office, organizing tips, articles on ... |
LifeOrganizers.com is a rich resource of office and home organizing articles, tips, and fresh, easy ideas on how to get rid of clutter from every part of ... |
www.lifeorganizers.com |
  |
The Virginia Organizing Project |
VOP, racism, social justice, community organizing, leadership development, living wage, grassroots organizing, sexual orientation . |
www.virginia-organizing.org |
  |
Center for Third World Organizing |
A training and resource center dedicated to building a social justice movement led by people of color. |
www.ctwo.org |
  |
Welfare Rights Organizing Coalition |
WROC of Olympia, Washington, organizes groups of women and men who are current or former TANF recipients to watch how welfare and family policy is ... |
www.wroc.org |
  |
Self-Organizing Systems FAQ for Usenet newsgroup comp.theory.self ... |
Frequently Asked Questions about self-organized systems. |
www.calresco.org |
  |
Beyond Bookmarks: Schemes for Organizing the Web |
Beyond Bookmarks: Schemes for Organizing the Web is a clearinghouse of World Wide Web sites that have applied or adopted standard classification schemes or ... |
www.public.iastate.edu |
  |
Organizing Institute |
Program by the AFL-CIO to train union organizers and put them in the field. |
www.aflcio.org |
  |
SouthWest Organizing Project |
A statewide multi-racial, multi-issue, community based membership organization. Includes information on history, campaigns, and volunteer opportunities. |
www.swop.net |
  |
Farm Labor Organizing Committee |
The historic contract in North Carolina opens up a new chapter in the FLOC struggle for justice and ushers in a new era in farmworker organizing. ... |
www.floc.com |
  |
|