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Being A Socially-Aware Organisation
Private organizations must appreciate that being socially-aware is not just to donate monies to various charities every year – though this effort is laudable. It is more complex and requires a lot more coordination and corporate planning.
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Does Your Life Include a RIPE Plan?—Planning Tips for Retirement, Investing, Protection, and Estate Planning – Part 2 (Investing)
Does Your Life Include a RIPE Plan?—Planning Tips for Retirement, Investing, Protection, and Estate Planning – Part 2 (Investing) by: Janet L. Hall After reviewing your retirement plan, or lack of one, you might have had a huge eye opener to the...
Investors: Avoid These 5 Common Tax Mistakes
For many investors, and even some tax professionals, sorting through the complex IRS rules on investment taxes can be a nightmare. Pitfalls abound, and the penalties for even simple mistakes can be severe. As April 15 rolls around, keep the...
Preparing Your Business For January
Ways in which companies can prepare now to do business in January.
Why Worry About January During the Holiday Season?
Over the first couple of weeks of December, I have been in meetings and had telephone discussions with clients...
Tips for Using and Personalizing Templates
"Why reinvent the wheel?" your boss may ask. "Use a template
instead. We're running a little behind schedule, and we need
that thing up right now."
These lines may irritate many creative workers. But the fact
still rings true. You do not...
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Files vs Piles
I recently read an article that had some interesting but not surprising statistics. Harte-Hanks published a survey in December, 2001 which reported that 96% of businesspeople interviewed were frustrated by their companies' information management. It's no wonder. An IDC white paper published in August, 2001 told us employees can spend up to two and half hours a day looking for information.
It's about retrieval
The truth of the matter is that information in large organizations is stored in huge electronic databases and archival files. However, a great deal of it is also found in the individual employee's workspace…on their desktop, in their file cabinets and in their heads. Coopers and Lybrand estimates U.S. Executives spend one hour a day just looking for misplaced files. But as I tell my clients, it's all about finding files, not just storing them. Can the information you are looking for be retrieved quickly? If needed, can it be found when the employee is absent from work? What if the employee leaves the company...does the ability to find information leave also?
Systems to the rescue
Taking the time to create a workable filing system works to the advantage of an organization. They become strategically prepared for the future and can maintain a competitive edge. However, development, management and maintenance of a filing system at the individual desktop level seems to be a hurdle for most. The truth is
that it doesn't have to be difficult…it just takes focus and time. A well thought-out filing system simply provides a user-friendly structure or path. Better yet, the same key elements for developing a paper files can be used for digital files as well. The rewards include increased personal performance, productivity and reduced stress levels. If employees took the time to begin developing a customized, workable system, their retrieval problems would be greatly diminished. And so would that of the organization.
Technology to the rescue
There are at least two software products in the marketplace that help employees retrieve information stored within their own workspace. The programs aren't particularly complicated or expensive however they take time to set up. But let's face it--a workspace in disarray didn't get that way overnight. So the 'fix' most likely won't happen that quickly either. After investing the required time, management and maintenance of the system tends to be easy and painless. And the productivity gain enormous.
As Neil Larson said…'the value of information lies in how it is organized.' Can you find your organization's valuable information quickly?
Copyright 2001 Cynthia Kyriazis. All rights reserved.
About the Author
Cynthia Kyriazis is an organizing and time management performance consultant, trainer, coach, speaker and author. She is President of Organize it, Inc.
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| Organizing - Wikipedia, the free encyclopedia |
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| Welfare Rights Organizing Coalition |
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| Beyond Bookmarks: Schemes for Organizing the Web is a clearinghouse of World Wide Web sites that have applied or adopted standard classification schemes or ... |
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| Organizing Institute |
| Program by the AFL-CIO to train union organizers and put them in the field. |
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