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4 Tips For The Successful Businessman
I have a passion for the bald eagle or Haliaeetus Leucuceohalus according to his scientific name. I have this passion as long as I can remember. But it is not a logical passion. I am Dutch and a passion for a bird of prey that is common in The...
7 Tips for an Organized Sales Person
1. Keep a list of your biggest prospects on a spreadsheet. Develop a system for following up with each one. Keep track of where you are in the follow-up system with each prospect.
2. List your customers on a spreadsheet. Develop a system for...
Action Plan in Time Management
Do you have an action plan in your time management scheme? Last
night while writing these articles, I had to check myself. The
last thing I want to do is tell the readers how to manage time
and be a hypocrite. The writing of these articles is...
STRIKING A BALANCE. Take Time Off To Be More Effective
STRIKING A BALANCE Take Time Off To Be More Effective What do an entrepreneur, a healthy checking account, your diet and a tightrope walker have in common? They all need balance to be most effective! Balance is a word that you hear a lot about,...
Uncle Sam is Ready...Are You? Organizing Tips for Tax Time
Anyone who is closely related to an accountant knows that there are not four, but five seasons in a year: Spring, Summer, Fall, Winter, and 'Tax Season.' During the other seasons, we accumulate leaves, snow, and mosquito bites. During 'Tax...
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LIGHTS, CAMERA, ACTION FILES! Organizing Your Office By Task
Lights, Camera, ACTION FILES!
Organizing Your Office By Task
Your desk is the most important part of your office. It is a work space, however many people make the mistake of using the desk as a storage space! In order for you to be focused on the task at hand, the desk should be clear and free of distractions, such as piles of paper, books, notes, bills, etc. How can you manage these items without losing them, find the information you need to work on, and still have a clear work space?
Action files! Action files are merely temporary homes where papers live until they either end up filed away permanently or thrown away. Your action files may sit on the far corner of your desktop, they might be in your file drawer, or in baskets on the credenza. Whichever method works for you is fine. Label them according to what actions fit best with your industry. (ex: CALL BACK, TO FILE, TO READ, TO MAIL, TO PAY, etc) Clearly label your files so you will always know what is in them, and just as importantly, the labels will remind you what not to put in them.
An important add-on to your action files is a HOLDING file. This will be a key player in the organization of your office space, as it will hold all the information that requires an action some time in the future, rather than immediately. For example, if you get an invitation and map to a seminar you?d like to attend in a few months, how do you keep that information without losing it or forgetting about the event entirely? This is precisely where the ?Holding file? comes into play.
You simply mark in your calendar the date you wish to take
action and what the action will be (ex: September 5, Marketing Seminar at the Hilton) then you make an ?H? next to what you?ve written, which is a visual indicator that the information pertaining to this event is living in your Holding file. The key to using your Holding file effectively is that you must use it in conjunction with your calendar. It?s a dual system: the note in the calendar reminds you of the action you need to take, and the ?H? next to the note reminds you of where the details of the information are being stored. Once the action is taken, remove the physical information from the Holding file and either file it or throw it away.
Some examples of what to keep in a Holding file:
·Airline tickets and itineraries
·Event or seminar invitations
·Directions to events
·Letters to follow-up on
·Auto tag registration
In short, your Holding file is a temporary home for anything with an action deadline either in the near or distant future. The system gives you a way to safely put things out of your mind until it?s necessary to think of them again, thereby freeing your mind up to focus on your immediate priorities.
About the Author
Monica Ricci has been an organizing specialist since 1999, and her motivational presentations teach effective organizing and simplifying techniques for home and work. She also offers free email tips and ideas on how to make life simpler and more organized. Her topics include clutter control, paper management, time management, organizing space and procrastination.Contact Monica at 770-569-2642 or Monica@CatalystOrganizing.com.
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| Articles and tips to help individuals organize their home or work life better. |
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| A training and resource center dedicated to building a social justice movement led by people of color. |
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| WROC of Olympia, Washington, organizes groups of women and men who are current or former TANF recipients to watch how welfare and family policy is ... |
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| Organizing Institute |
| Program by the AFL-CIO to train union organizers and put them in the field. |
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| SouthWest Organizing Project |
| A statewide multi-racial, multi-issue, community based membership organization. Includes information on history, campaigns, and volunteer opportunities. |
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