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SOME TIME SAVERS #2

In my Time Management seminars, which I have conducted for
more than 100,000 people from around the globe, I show
people how to get more done in less time, with less stress;
to help them have more time for the things they want to do
in their work and personal lives.

If you can recapture a wasted hour here and there and
redirect it to a more productive use, you can make great
increases in your daily productivity and the quality of your
life.

Here are five of the many techniques I share in our Time
Management seminars, each one of which will help you to get
at least one more hour out of your day for additional
productive time.

1. Run an Interruptions Log The average person gets 50
interruptions a day. The average interruption takes five
minutes. Some five hours each day are spent dealing with
interruptions. Many are crucial and important and are what
we are paid to do but many have little or no value. Run an
Interruptions Log to identify and eliminate the wasteful
interruptions. Just use a pad of paper and label it
"Interruptions Log" Create six columns: Date, Time, Who,
What, Length, Rating. After each interruption is dealt with,
log in the date and time it occurred, who brought it to you,
a word or two about what it related to, the length of time
it took, and finally the rating of its importance:
A=crucial, B=important, C=little value, and D=no value. Run
it for a week or more to get a good measure of what is
happening in your life. Then evaluate the results and take
action to eliminate some of the C and D interruptions that
have little or no value.
2. Delegate It We all have 168 hours each week and when you
subtract 56 hours for sleep and another 10 hours for
personal care, that doesn't leave a whole lot of time to get
done what needs to be done. Delegation permits you to
leverage your time through others and thereby increase your
own results. The hardest part of delegation though, is
simply letting go. We take great pride in doing things
ourselves. "If you want a job done well, you better do it
yourself". Every night in Daily Planning, look at all that
you have to do and want to do the next day and with each
item ask yourself, "Is this the best use of my time?" If it
is, do it. If it isn't, try to arrange a way to delegate it
to someone else. There is a lot of difference between "I do
it" and "It gets done".
3. Manage Meetings A meeting is when two or more people get
together to exchange common


information. What could be
simpler? Yet, it can one of the biggest time wasters we must
endure. Before a meeting ask, "Is it necessary?" and "Am I
necessary?" If the answers to either are "no", consider not
having the meeting or excusing yourself from attending. Then
prepare a written agenda for the meeting with times assigned
for each item along with a starting time and ending time.
Circulate the written agenda among those who will be
attending. There is no sense in holding a meeting by ambush.
Let people know in advance what is to be discussed.
4. Handle Paper It's easy to get buried today in the
blizzard of paperwork around us. The average person receives
around 150 communications each day via email, telephone,
hard mail, memos, circulars, faxes, etc. A lot of time is
wasted going through the same pile of paper day after day
and correcting mistakes when things slip through the cracks.
Try to handle the paper once and be done with it. If it is
something that can be done in a minute or two, do it and be
done. If it is not the best use of your time, delegate it.
If it is going to take some time to complete, schedule ahead
in your day calendar on the day you think you might get to
it and then put it away.
5. Run a Time Log If you want to manage it, you have to
measure it. A Time Log is a simple yet powerful tool to
create a photo album sort of overview of how your time is
actually being spent during the day. Simply make an ongoing
record of your time as you spend it. Record the activity,
the time spent on it, and then the rating using A, B, C, and
D as described in #1 above. Some examples of how your time
might be spent: Made telephone calls, 35 minutes, A;
Answered emails, 48 minutes, B; Attended staff meeting, 55
minutes, C. Run this for a few days to get a good picture of
how your time is being spent. Then analyze the information.
Add up all the A, B, C, and D time. Most discover a lot of
their time is being spent on C and D items that have little
or no value. Finally, take action steps to reduce the C and
D items to give you more time for the really important
things in your life.

About the Author

Dr. Donald E. Wetmore, a full-time Professional Speaker, is
one of the foremost experts on Time Management and the
author of "Beat the Clock" and "Organizing Your Life". If
you would like to receive a free copy of his humorous
article, "You Just Might be a Workaholic", email your
request now for "might" to: mailto:ctsem@msn.com

 

Stress Management Tips and Techniques from Mind Tools
More than 100 stress management tips and techniques, helping you manage the job-related stress in your life.
www.mindtools.com
 
Stress Management Techniques, Stress Relief & Stress Reduction ...
Mind Tools helps you manage the causes of stress and teaches useful stress management techniques.
www.mindtools.com
 
Stress Management
Stress Management. What is Stress? Stress is the "wear and tear" our bodies experience as we adjust to our continually changing environment; it has physical ...
www.ivf.com
 
Stress Management: Information and Resources on Stress From About.com
Find a wide variety of stress management strategies you can use in your daily life. Learn about the causes and effects of stress, healthy and effective ...
stress.about.com
 
Stress Management
Links to stress management information on the web.
www.pp.okstate.edu
 
Links to Stress Related Resources
Return to the Stress Management and Emotional Wellness Page ... Cognitive Restructuring Approaches to Stress Management ...
www.imt.net
 
International Stress Management Association(UK)
The leading professional body for stress management. The ISMA website has articles from their journal Stress News, links and general advice on lifestyle and ...
www.isma.org.uk
 
Stress Management for Patient and Physician
Stress management for patient and physician. Stress is the most common cause of ill health, probably underlying as many as 70% of all visits to family ...
www.mentalhealth.com
 
Stress Management: Counseling Services, University at Buffalo
The description on stress management. ... Stress Management. Introduction Stress is a part of day to day living. As college students you may experience ...
ub-counseling.buffalo.edu
 
Stress Management and Anxiety Relief
Welcome to stressmanagement.co.uk - We specialise in managing your stress.
www.stressmanagement.co.uk
 
Stress Management for effective ways to manage stress
Our stress management services allows you to find the solutions to all types of stress. We also have professional stress management counsellors available 7 ...
www.stressmanagement.com.au
 
Stress Management--UIUC Counseling Center
Self-help Brochures. What is Stress? Stress is the "wear and tear" our bodies experience as we adjust to our continually changing environment; ...
www.couns.uiuc.edu
 
The Stress Management Society
Congratulations to taking the first step to freedom from the stress trap. This is the place to learn more about stress and its management.
www.stress.org.uk
 
Stress management - Wikipedia, the free encyclopedia
Stress management encompasses techniques intended to equip a person with effective ... Definition of stress: Stress management defines stress precisely as a ...
en.wikipedia.org
 
Stress
Stress Management. Everyone experiences stress from time to time, so it is perfectly normal ... Fortunately, stress management is largely a learnable skill. ...
www.cyberpsych.com
 
SBC Academic Resource Center | Stress Management
With stress management training, you can learn to avoid procrastination and other stress-producing situations. Stress Quiz: How Stressed Are You? ...
www.arc.sbc.edu
 
Mind Tools - How to Master Stress
3. Stress Management Techniques. Raising Stress Levels - Psyching Up · Stress Reduction Techniques · Reducing Short-Term Stress - Mental Techniques ...
www.psywww.com
 
Stress, stress management, occupational stress, stress prevention ...
A recent survey showed that 70-90% of us feel stressed at work and outside. Unless we learn to manage stress, we will get sick.
www.holisticonline.com
 
HSE - Stress Management Standards Homepage
The International Stress Management Association has produced a leaflet showing how employees can work with their employers to tackle work-related stress ...
www.hse.gov.uk
 
Stress Management Tips for Stressed and Overworked People.
Free weekly stress management tips and relaxation CD plus practical resources for stressed people.
www.stresstips.com
 
 

 
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