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Informative Articles

Creativity Management – Measurement, benchmarking and Improvement
Contrary to common perception, creativity can be made tangible, measurable and useable. In terms of measurement, benchmarking and improvement, the first step is to decide on definitions, the second is to decide on methods of measurement and finally,...
Quality Management: Organizational Needs
Any business out there can benefit from quality management. Whether you are producing thumb tacks or if you are producing IT equipment, there is little doubt that they need to be of the highest levels of quality. Yet, as your business grows, you...
The Seven Deadly Sins of Management
Pride. Envy. Gluttony. Lust. Anger. Greed. Sloth. You either recognize these as the seven deadly sins or as themes for prime-time television. Nonetheless, you were probably taught as a child that these are bad and you shouldn't do them. For purposes...
Time Management in Action
It takes action on all our parts in order to achieve any goal we set. Time management is a critical element in obtaining any goal. If you do not have an action plan set up in your time management scheme, you are on the road path to meeting...
Two Most Important Time Management Questions
Have you ever found yourself thinking about work when you were supposed to be enjoying time with your family… or thinking about your plans for the evening during your work day?  Nearly every day, I hear someone tell me they wished there were more...
 
Document Management Services

5 Ways a Document Management Service Can Improve Your Business

Documents can be the bane of any businessman's existence. Documents are a fact of life in the business world. From advertisements to legal contracts to protocols, from business plans to presentations to spreadsheets, almost every person in a business has some contact with a document.

In most businesses, several people write, read and revise the same documents. This process can become inefficient and time consuming. But this hassle can be minimized or even eliminated with a document management service. Designed to allow easy collaboration and document review, a document management service can improve any business by reducing the amount of time misspent in document revision and eliminate confusing duplicate copies and edits of the same document. Below are the top 5 ways a document management service can improve your business.

5. Virtually no training downtime. The best document management service works with the word processor, spreadsheet, database or other programs that you already use. By eliminating the need for extensive training sessions, a good document management service is ready for use very quickly so that your business can benefit from the service almost instantaneously.

Some document management services require no IT infrastructure, meaning that you don't have to spend time and money installing a central server or LAN if you don't already have one. A document management service that works with the software you already use can help your business manage documents within minutes instead of weeks or days spent learning new software.

4. Streamline document creation. Is every document in your business written or created by only one person each? Most documents require several people in the process of document creation for each document generated. Most people working on documents work at their own computers. Gathering around a single computer or in a conference room to work on each document can be inconvenient, inefficient or even impossible in many businesses. Printing and manually editing documents wastes paper and is time consuming.

A document management service ensures that everyone who needs to be a part of the document creation process is included. Each person's input, edits and revisions can be tracked conveniently and easily, streamlining the process of document creation.

3. Faster document review Your business may not have a legal team that confers over and reviews every document you create, but every established business has a method for reviewing internal and external documents and communications. Sometimes this revision process can be extremely time consuming and result in multiple edits and copies of the same document.

A document management service tracks all of the revisions to a document including who has edited the


document, what changes have been made on each version of the document and how the different versions fit together. With a document management service, you can eliminate the confusion of multiple copies of each document and speed up the revision process.

2. Instantaneous collaboration If you were in charge of a document that required collaboration from your colleagues, how would you go about getting their input? After writing your initial draft, you might try a conference meeting or call to revise the document. You might consider dropping off a printed copy at each of your colleagues' desks. You might try e-mailing the document to each of your colleagues.

While each of these methods may work, they can also take time and slow down your document process. Unless you meet with all your colleagues at once, you're sure to end up with multiple copies of the same document with very different edits. A document management service is another approach that can make document collaboration fast and easy. You can still use your e-mail to distribute your document, but a document management service tracks all versions of your document including who edited what when. When the various revisions are returned to you, a document management service quickly and easily merges these documents into one perfected document. Collaboration couldn't be easier than with a document management service

1. Eliminate document chaos and increase uniformity. Without a document management service, each version of a document creates more clutter and confusion. When you're in charge of a document and you receive several people's edits, how do you keep them straight? How do you store them? How do you enter all their feedback into one document to create a uniform, final copy?

With a document management service, you get a final edit of your documents quickly and easily. Rather than multiple copies of the same file in many locations, keep your organization simple and straightforward. Your documents will be more uniform and better quality--not to mention better organized--with a document management service.

A document management service can make it easier for you to manage not only your documents but your company. Instead of needlessly wasting time tracking documents through endless changes, a document management service creates uniformity and allows you to focus on your job. What are you waiting for? Improve your business's documents and efficiency with a document management service today. To minimize training and downtime with your document management service, try http://www.NextPage.com and improve your business today.

About the author:

About the Author Jordan McCollum is a Content Writer for 10x Marketing, an Internet marketing firm. To learn more about how a document management service can improve your business, visit NextPage at http://www.nextpage.com today.

 

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International review on management research. Peer-reviewed, occasional. Ejournal, with tables of content, abstracts and full articles available on-line.
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Advances the human resource profession to ensure that HR is recognized as an essential partner in developing and executing organizational strategy.
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Management Reading | Global Executive | Business | Economist.com
The one management thinker every educated person should read Nov 17th 2005 ... The story of Emerson's successful management process is fascinating. ...
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Emerald: Home
Publisher of journals in management and library and information services, engineering, applied science and technology.
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