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Dynamic Interviewing Practices
Dynamic Interviewing Practices by Charlon Bobo, Red Frog, Inc. © 2005 The pre-hiring process can be a challenge. If you’re reading this article, you are finished with the pre-hiring process and are looking for tips that will guide you through the...
How to Get the Best from Outsourcing
To maximise profits, it has become fashionable to place some of your support requirements with 'experts', to allow you to focus on core activities. Especially for small businesses this can work well, but with larger organisations, unless you get...
How To Save On Your Auto Insurance
Let your fingers do the walking... Remember that Yellow Pages Ad Campaign? Excellent advice if you're shopping for auto insurance. Shop around and do it yearly. Don't just keep paying the invoice over and over without comparison shopping. Below are...
Life by Design
Where are you on the life satisfaction scale? Are you feeling that you have finally arrived at the destiny you have been working so hard for all of your life? Do you feel like you are energetically pursuing your calling and God’s plan for your...
Make Money At Home-Start Here First
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Time Management: How To Make Your Meetings More Productive

In most organizations, meetings are often the biggest time-wasters. With a bit of planning, it’s possible to both shorten the time spent in meetings and to make that time more productive. Here’s how.

* Let all participants know why you’re holding the meeting, what’s to be accomplished and what each participant is being called upon to contribute. This should be communicated well before the meeting.

* If any of the participants need to do preparatory work before the meeting, mention that fact. Don’t take it for granted that such preparation will be taken care of automatically.

* If the meeting is a follow-up to an earlier meeting, circulate a copy of the minutes of the latter, even if it has been done before. This is especially true if there’s been a significant time gap between the first meeting and the follow-up.

* Try to see that everyone arrives in time and is already seated when the meeting is due to begin. Someone walking in midway through a meeting can be a great distraction.

* Serving refreshments while a meeting is in progress is also a distraction. Set out refreshments before the meeting starts. Schedule breaks for refreshments if the meeting is to go on for several hours or a day.

* Make copies of all necessary papers. Passing around a single set of documents for everyone to read is highly unproductive. Yet, it’s surprising how often something as simple as this is not taken care of.

* Stick to the point. Whoever is presiding over the


meeting should be ready to intervene if someone is digressing from the topic. Beating around the bush is a huge time-waster.

* Minimize interruptions from other participants when someone is speaking. Others can respond when the person has finished speaking.

* All cell phones must be switched off. Calls on land lines should be deferred as far as possible.

* The meeting should end with a summary of the main points covered and the conclusions reached. You should also spell out who is responsible for each specific action to be taken, along with a timeframe. Later, a written communication covering all these points should go out to all participants.

Making meetings more useful is all about using a commonsense approach. Stick to the above guidelines and watch your meetings become far more productive.


About the Author: Burt Carlson is a top corporate executive whose passion is helping people get more out of life by managing their time better. His articles at http://www.time-management-facts.info/ and http://www.time-management-facts.info/how-to-organize.html cover topics like time management at work, overcoming procrastination, getting organized and more.

Source: www.isnare.com

 

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