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Are You a Home Based Business Entrepreneur?
The thought of being an entrepreneur is appealing to many people, but how do you know if you can be a home based business entrepreneur? Good planning and evaluation of your strengths can be a starting point for first determining if you will be a...

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The Case of the Vanishing Technology
The Case of the Vanishing Technology See full color web version at: http://www.SeniorManagementServices.com/pvt-89-vanishing-technolog.html Are you vulnerable to this hazardous, expensive problem? ...

 
Presentation Pitfalls Series: Top 10 Content Mangement Mistakes


Here, David Letterman style, are what I consider to be the Top 10 most common mistakes presenters make when organizing and preparing their content:

10) Not setting the stage.

An introduction should be more than just "Hello. Today we'll be discussing _____." If you just jump into the content without setting up the presentation, it can get you off to a jumpy, disjointed start. An introduction should give the audience a sense of who you are, what you're there to do and what's in it for them to listen.

9) Using ineffective notes.

It's almost always wise to have some notes handy to make sure you don't forget anything important, but if your notes are hard to follow or are distracting for the audience, they defeat the purpose. Trying to read from a crowded page of word-for-word narrative is a killer because you look down and have trouble looking up for fear that you'll never find your place again. Disorganized papers or cards can be cumbersome and messy. Keep clear, concise key-word-or-key-phrase-only notes handy to simply to jog your memory, not serve as an unnecessary crutch.

8) Using jargon or acronyms that leave the audience bewildered.

When a listener hears a word or phrase he/she is not familiar with it causes what I call a "cerebral derailment". The listener's mind is chugging along happily with you until he/she hears an unfamiliar term and suddenly the mind jumps the tracks to wonder, "What does that mean?" Always define acronyms (even if you're sure they know what the letters stand for) and, when in doubt, define any terms that could possibly be unfamiliar.

7) Planning backwards.

Many people begin to prepare a presentation by thinking, "What do I have that's cool?" (meaning visual aids, support points, stories, examples, etc.) Then they ask themselves, "How can I work it in?" This is backwards. Decide on what you want to accomplish and then ask "What do I have in the way of support that would help me meet that objective?" If you plan backwards you may very well end up with a bunch of interesting information that is of no value to the listeners.

6) Not knowing your objective and/or not sharing it.

In addition to being clear on the point you want to make, you should also be clear on the objective you wish to achieve. Do you want the audience to make a decision? Show them the options and ask for a decision. If you need their cooperation, make sure you explain why you need them and how they can help you. If your goal is to familiarize them with a topic, make that clear so you don't get bogged down in excess detail. Both you and your audience should be clear on what you're there to accomplish.

5) Not providing "signposts".

Imagine that you can get a new set of information two ways: 1) you can read it in a report or 2) you can listen to it in a presentation. What advantages do you have when you're reading that you don't have when you're listening?


  • You can go at your own pace

  • You can re-read things that you found confusing

  • You can skip sections that don't interest you

  • You can see when a new topic begins (because of


    section titles or white space)

  • You can make notes

  • You can file it away for future reference.


None of these options are available to your listeners. To the audience, your ideas are just sounds in the ether, so to make up for the lack of these advantages, you need to provide signposts to let us know where you are. Visual aids can help, but remember to include phrases like "Now, let's move on to point #2", "That's all for the background, now let's move on to the current status," or "Let me just wrap up." These little phrases take very little time but do wonders for helping your audience stay with you.

4) Having complex, hard-to-read visual aids.

Your visual aids should be just that--aids. They should HELP you get your message across. Complicated, crowded, hard-to-read visual aids compete with you for your audience's attention. Keep them simple enough that listeners have a reason to stick around and listen to YOU.

3) Not having an obvious, logical structure.

Meandering from point to point can be very frustrating to a listener. Have your information laid out in a logical structure and share that structure with the listeners up front so they know where you're headed.

2) Not making the POINT clear up front.

There's nothing more frustrating to a listener than to sit there thinking, "OK, so what's your point?!" Remember, you know your material cold. The listeners don't. Sometimes you have to smack them between the eyes with the point, as in, "If you only remember one thing from my presentation, I want it to be __________________." Don't wait until the end to present your point with a dramatic flourish. Make your point right up front and spend the rest of the time supporting that point.

And the #1 content management mistake. . .

1) Including too much information.

It's tempting to want to cram all the information possible into the heads of your listeners, but ironically, it's possible that the more information you include, the less they learn. Think of a rainstorm. When rain is pouring down, much of it runs off before it can soak into the soil. The water is wasted because there was simply too much of it to take in. Whereas, a slow, steady rain has a chance to soak in thoroughly. It's far better to include half as much information and have them retain most of it, than to squeeze in every imaginable tidbit and have 90% of the information wind up as runoff.

All of these problems are common. Luckily, with awareness and a few simple adjustments, they are easily overcome.

Melissa Lewis turns traditional thinking about public speaking upside down to give people more comfort, confidence and charisma in front of groups. She is a former actress, a certified facilitator of SPEAKING CIRCLES, president-elect of the National Speakers Association Kansas City Chapter and author of the soon-to-be-released book, Upside Down Speaking. For more information call (913) 341-1241 or visit www.upsidedownspeaking.com.


melissa@upsidedownspeaking.com


 

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  • attract media coverage without spending advertising

  • automobile industry position in russia

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  • a daily dose of planners

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  • a flexible way to work in the 21st century

  • a guide to investing in startups

  • a job well done ten ways to recognize reward hardworking staff

  • a look at paralegal jobs

  • a practical guide for small business success

  • a second chance reconnecting with what matters most

  • balancing technology management and leadership

  • becoming radiant boost your teams creativity with mind mapping

  • becoming radiant mind mapping for creativity

  • being a socially aware organisation

  • believe that you can become a millionaire with your internet home business

  • benefits of a filing system

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  • book review business plan secrets revealed

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  • business ideas for home based business work at home at your own pace

  • business intelligence accelerate your business performance

  • busting workplace clutter getting organized means more than having a clean desk

  • buying the right office furniture

  • can a network marketing business really be run exclusively online

  • can i advertise my site with a 150 monthly budget

  • can i do it all myself

  • can we talk frankly about resale rights

  • capturing that elusive thing called time

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  • catastrophe survival tips for you your family and your business

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  • cleaning out your mental closet

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  • conducting successful training activities

  • conquering paper mountain six steps to freedom from paper clutter

  • create your financial fortress before it is too late

  • create your own fortune as a professional organizer

  • creating your own employment security

  • creature comforts in the workplace how to create an office you love

  • customer service and call center outsourcing whats the buzz

  • dealing with refund requests internet marketing

  • delegating effectively getting the job done right without doing it yourself

  • development procedures for building effective management systems phase iii

  • disciplines for a home office

  • discover how to attract the help you need to build your network marketing business

  • distressed assets profiting from mistakes of others

  • does your life include a ripe plan planning tips for retirement investing protection and estate planning part 1 retirement

  • does your life include a ripe plan planning tips for retirement investing protection and estate planning part 2 investing

  • does your life include a ripe plan planning tips part 3

  • does your life include a ripe plan planning tips part 4

  • does your spouse know what you are doing

  • dont eliminate the middle man add one

  • do things right or do the rights things

  • do you have the mindset of a successful business man

  • d bust your computer part 1 instructions for microsoft users

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  • d bust your computer part 3 for microsoft users

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  • d bust your computer part 4 d

  • economics as a pretension to science

  • economics psychologys neglected branch

  • economics psychology s neglected branch

  • eek a mouse on my desk a wizard in my window what is this stuff

  • effective email versed voicemail

  • effective use of your online time

  • elder care businesses awarded senior approved certification

  • email doesnt have to be a public announcement

  • email overload taking the overwhelm out of email

  • entrepreneurs achieve more 12 examples of coaching and consulting that lead to success

  • entrepreneur organize thyself

  • entrepreneur organize yourself in 9 steps

  • escape the holiday productivity blahs

  • filenet and other collaborative solutions

  • files vs piles

  • filing how to find what you need when you need it

  • finding a great change management consultant

  • find more hours in the day by taking control of the ones you already have

  • first time home buyers can save for that downpayment faster

  • five easy ways to improve your business writing

  • five leadership secrets for challenging times

  • five simple strategies for unifying project teams

  • five steps to finding a work at home job

  • focus on your strengths

  • follow up letters win job offers

  • four easy ways to get a book written especially if you dont like to write

  • four easy ways to get a book written especially if you don t like to write

  • freelance tips how to cope with spring fever when theres work to be done

  • freelance tips how to cope with spring fever when there s work to be done

  • free online printable coupons manufacturer grocery store coupon discount savings

  • getting it on the books dont just plan it schedule it

  • getting it on the books don t just plan it schedule it

  • getting motivated to get organized

  • get a job tips for organizing your resume

  • get more done at your office focus on these eight areas for increased productivity

  • get organized with three transformational technology tools

  • goals galore

  • going mobile part 3 finding the perfect wireless phone

  • good design makes good sense

  • googleopoly the motivation behind gmail

  • grow your network by organizing your business cards

  • have you ever thought of joining or forming a consortium

  • help for road warriors ten tips to simplify travel

  • home based party business

  • home business failures how to avoid them

  • home business ideas for normal moms like you and me

  • home business ideas for normal moms like you and me legitimate information about home based business opportunities

  • home business operation basics

  • home business opportunities how to work from home and still make a difference

  • home business start with time

  • home business success 5 things you can you learn from your ex boss

  • hot hot hot

  • hot tips for starting a small business part 4

  • hows your productivity

  • how 10 minutes a day can makeyou rich

  • how ceos can use axiology to improve the bottom line part 2

  • how ceo s can use axiology to improve the bottom line part 2

  • how clutter chases money away

  • how effective is your ooda loop

  • how to boost and generate more income into your business

  • how to build a business ethics program

  • how to build your business by working with an online business manager

  • how to file bankruptcy

  • how to get from market niche to passive income in three easy steps steps 2 3 make the match

  • how to get rich on the internet in 7 easy steps

  • how to give your home a face lift the sellers guide to a quick sell

  • how to hire like the fortune 500s a guide for small businesses

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  • how to reorganize your time

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  • ignite your business success

  • increase profits with outsourcing best practices

  • increase your income with an organization plan

  • index

  • internet business are you the next internet millionaire

  • investors avoid these 5 common tax mistakes

  • is a home based business right for you

  • is a stay at home business right for you

  • is this business right for you

  • is your trash cash 5 easy places to sell your stuff

  • i wasnt paying attention where does my money go and how can i get some back part 1

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  • i wasnt paying attention where does my money go and how can i get some back part 3

  • i wasn t paying attention where does my money go and how can i get some back part 1

  • i wasn t paying attention where does my money go and how can i get some back part 2

  • i wasn t paying attention where does my money go and how can i get some back part 3

  • jazz up your office for success ten tips to a comfortable and effective work space

  • journaling your work

  • keeping abreast of your domain updates and keeping up with it all

  • keeping the small in your project

  • leadership skills for challenging times

  • leadership success and its greatest barrier the law of administrivia

  • lead to succeed the seven essential steps

  • legal assistants paralegals and lawyers whats the difference

  • lights camera action files organizing your office by task

  • lost in a sea of cards how to stem the tide of business cards

  • love the killer app

  • make money as a conferencing media star

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  • making money from what you know

  • making time for your home based business

  • making your purpose your business step 3

  • making your purpose your business step 3 organizing your resources collections

  • making your purpose your business step 4

  • making your purpose your business step 4 organizing developing online content

  • managing the income portfolio

  • managing time and paperwork

  • managing time in a fast paced world

  • managing time in a short time

  • managing your expectations

  • marketing selling and serving the older adult senior citizens family caregivers

  • medical collection how organized is your office

  • modern managers need leadership skills

  • move inventory not workers

  • need to organize use cupboards

  • newsletters are marketing machines

  • new years nots

  • niche product creation for beginners

  • non profit organizations what are they

  • notes on the economics of game theory

  • office organization how to use the tool professional organizers love

  • offshore outsourcing best practices increase your profit margin

  • organized for success five keys for making home work work

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  • organizing a time management plan

  • organizing business cards for effective contact management

  • organizing the information

  • organizing tips for your office

  • organizing your day

  • organizing your desktop computer desktop that is

  • organizing your finances show me my money what youre worth or net worth

  • organizing your finances show me my money what you re worth or net worth

  • organizing your finances thinking outside the shoe box

  • organizing your incoming email

  • organizing your new business without losing it your mind that is

  • organizing your office for maximum efficiency

  • organizing your small business

  • paying your bills on time

  • perspective is everything

  • piles files listsoh no

  • planning for efficiency

  • preparing for your startup venture

  • preparing to get started in your business

  • preparing your business for january

  • presentation pitfalls series top 10 content mangement mistakes

  • presentation pitfalls top 10 content management mistakes

  • ready to do marketing full time 10 important points to consider

  • reaping the harvest are the weeds crowding out the fruits of your labor

  • reorganize your time to accommodate your 2006 business start up

  • resolutions how to keep them

  • resourceful redecorating budget friendly home decorating

  • resume tips to take you from being a sahm to a wahm

  • retirement planners explained

  • robbed of time time to manage

  • rotator

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  • rý eoc recruitment and retention employer of choice

  • sales forecasting for new business

  • sales forecasting for new businesses

  • self employed tax strategies

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  • setting goals your ticket to success

  • should you create a website or blog for your special event

  • simple time management skills generalized

  • sloppy time management destroys

  • small business accounting 101

  • small business q a achievements outweigh education and experience

  • small business valuation primer

  • smart choices how to hire the best

  • so you think you want to be a telecommuter

  • spruce your environment spruce your spirit

  • staff solutions how to help your staff get organized

  • starting a business the three ps

  • starting a business the three p s

  • starting a business with little or no money

  • starting a new business

  • staying cool when the job heats up

  • steal this email

  • striking a balance take time off to be more effective

  • successful people account for their finances

  • success is out there waiting for you to join it

  • take back your time

  • taking the time to find the best home improvement loans

  • taming the paper tiger at work a book summary

  • tax tips for small businesses

  • temporary staffing agency how to start

  • ten tips for cleaning off your desk and keeping it clean

  • the 3 biggest priority busters

  • the 6 d information system

  • the airline industry looking ahead

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  • the booklet journey

  • the case of the vanishing technology

  • the challenges of human resource management

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  • the dismal mind economics as a pretension to science

  • the emmaus journal the path

  • the fine art of delegation

  • the general journal your most versatile accounting tool

  • the holidays are coming is your e bay business ready

  • the home based business jungle do things right or do the right things

  • the last great business opportunity

  • the many benefits of a nursing career

  • the organized job search

  • the perfect internet product a cookbook

  • the power of words how the right language can make you shine

  • the six rules of effective communication

  • the three most common mistakes sales managers make

  • the time has comejust do it

  • the top 10 creative strategies to increase your productivity

  • the typology of financial scandals

  • time management in control

  • tips and tricks for finding a conference hotel

  • tips for successful event planning

  • tips for using and personalizing templates

  • tips to organize your home office

  • tollbooths on the information highway

  • tools for managing time

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  • to all managers how does add affect your workplace

  • track the tax papers

  • turbocharged financial planning

  • two proven techniques that successful people do to double or triple their time in a day

  • uncle sam is ready are you organizing tips for tax time

  • using wholesale electronics to get organized

  • virtual assistants are a cost effective solution for companies

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  • webmaster or web slave time saving tips for cyberpreneurs

  • what are the best home based business opportunities

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  • will the real you please stand up how to prevent identity theft

  • work at home moms time management tips

  • woud you like to start a profitable internet home business

  • your office and lingerie

  • your organizing dna

  • you can do it