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Taming the Paper Tiger at Work - A Book Summary
This article is based on the following book:
Taming the Paper Tiger at Work
By Barbara Hemphill
Kiplinger Books, 2003
ISBN 0938721984
182 pages
The Big Idea
Getting organized is not an easy task. Everyday, you are forced
to deal with mountains of paper that contain both crucial
information and useless garbage. This scenario is common to
anyone who dares thrive in the workplace.
Without realizing it, you may have bred your very own paper
tiger. Although paper can serve a great purpose, a huge amount
of it can literally wreak havoc and harm productivity.
Barbara Hemphill, a well-known professional organizer, shares
her expertise on how to effectively manage your files, take
control of your time and produce effective results.
Getting Centered
Organize Your Thoughts
It is tempting to put off organizing things for another day.
Unfortunately, constant procrastination often results in you
realizing that your files have become unmanageable causing you
to mismanage appointments and other work commitments.
"I don't have the time" is the most common alibi used to explain
lack of organization. What you may not realize, however, is that
a lot of time is wasted when you try to search for missing
documents.
Remember that organization is a tool that will help you be more
effective in the work you do. By being organized, you are giving
yourself the opportunity to come up with the right materials at
exactly the right time they are needed.
Let FAT Work for You
You have to stop thinking that you don't have time to organize.
Remember that the process of organization only becomes more
difficult in time because clutter accumulate. A task that may
take you only an hour to do may take you weeks if you let
everything pile up.
To make organization easier for you, use the FAT system:
1. File it.
2. Act on it, or
3. Toss it.
Whenever you receive information, ask yourself if it requires
any action. If it required action, file the document and include
it in your files that need urgent action. Otherwise, toss it in
the wastebasket.
After an action has been done, ask yourself if the file will be
important for future reference. If so, file it in your cabinet.
Otherwise, toss it.
Getting Started
The Mechanics of Filing Paper
The simple task of filing paper involves mechanics.. One of them
involves the use of
filing cabinets. Although everyone knows
that filing cabinets exist, few have tried using them. Even
fewer use them effectively.
Once you start filing, labeling your files is crucial. A filing
cabinet can store tons of information and it would be too much
trouble to rummage through all that paper just to get a single
page of information.
An effective way of labeling your files is by using color-coded
folders. You may also write along the sides of folders to ensure
that you are aware of what the folder contains at a single
glance.
Set Up Your File System
Pulling at every drawer of your cabinet and rifling through each
folder to find the information you need is a tedious task. One
way to resolve this is to devise your very own file system.
Create a file system similar to catalogues used in libraries.
Remember that your system doesn't need to be a sophisticated
one. You can even use index cards.
Label each cabinet and each folder.. On the index cards, write
the labels and what type of information they contain. Put
together things according to their use and not according to
their source.
Manage Your Contact Information
Files are not the only things you organize. You also have to
manage the people you work with.
Remember that not all the files you need to complete a project
will be available in your filing cabinet. Sometimes, you will be
forced to ask for help from other people. Officemates and
business partners are just some examples of individuals that can
supply you information necessary to complete a task.
Nowadays, you can choose from a variety of technological
equipment that can assist you in managing contact information.
You can use laptop computers, personal digital assistants, or a
simple telephone book.
By: Regine P. Azurin and Yvette Pantilla Regine Azurin is the
President of BusinessSummaries.com, a company that provides
business book summaries of the latest bestsellers for busy
executives and entrepreneurs.
http://www.bizsum.com "A Lot Of Great Books....Too Little Time
To Read" Free Book Summaries Of Latest Bestsellers for Busy
Executives and Entrepreneurs
Mailto: mailto:freearticle@bizsum.com BusinessSummaries is a
BusinessSummaries.com service. (c) Copyright 2001- 2005
,BusinessSummaries.com - Wisdom In A Nutshell
About the author:
Regine Azurin is the President of BusinessSummaries.com, a
company that provides business book summaries of the latest
bestsellers for busy executives and entrepreneurs.
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| Organizing. [Vea la versión en español de esta página] · [Display the text version of this page] ... Organizing · Economic development. Working with HUD ... |
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| Management Function of Organizing: Overview of Methods |
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| Organizing - Wikipedia, the free encyclopedia |
| In that sense, organizing can also be defined as the act to place different ... Organizing, in companies point of view, is the management function that ... |
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| Amazon.com: Organizing from the Inside Out: Books: Julie Morgenstern |
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| Articles and tips to help individuals organize their home or work life better. |
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| The Virginia Organizing Project |
| VOP, racism, social justice, community organizing, leadership development, living wage, grassroots organizing, sexual orientation . |
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| Center for Third World Organizing |
| A training and resource center dedicated to building a social justice movement led by people of color. |
| www.ctwo.org |
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| Welfare Rights Organizing Coalition |
| WROC of Olympia, Washington, organizes groups of women and men who are current or former TANF recipients to watch how welfare and family policy is ... |
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| Self-Organizing Systems FAQ for Usenet newsgroup comp.theory.self ... |
| Frequently Asked Questions about self-organized systems. |
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| Beyond Bookmarks: Schemes for Organizing the Web |
| Beyond Bookmarks: Schemes for Organizing the Web is a clearinghouse of World Wide Web sites that have applied or adopted standard classification schemes or ... |
| www.public.iastate.edu |
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| Organizing Institute |
| Program by the AFL-CIO to train union organizers and put them in the field. |
| www.aflcio.org |
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| SouthWest Organizing Project |
| A statewide multi-racial, multi-issue, community based membership organization. Includes information on history, campaigns, and volunteer opportunities. |
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| Farm Labor Organizing Committee |
| The historic contract in North Carolina opens up a new chapter in the FLOC struggle for justice and ushers in a new era in farmworker organizing. ... |
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