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Entrepreneurs Ask: What Can a Virtual Assistant Do For Me?
Great question! Freeing your time is an indisputably key element in growing your business! When you delegate tasks to the capable hands of a professional Virtual Assistant (VA), you can quickly and easily refocus your energies on other aspects of...
How to Qualify a Buyer
How to Qualify a Buyer Does your customer or client need to be pre-qualified? I am a licensed Real Estate broker and Loan officer and here is how I did it before becoming a loan officer. No matter the state; math is still math. However, an agent...
How To Start Your Own Business and Be Successful
In the Movie and Play “South Pacific” there is a song called “Talking.” The words to that song go like this. Feel free to sing it. “Talking, talking, talking, talking, talk. Talk about thing you’d like to do. You have to have a dream. If you don’t...
SELLING YOUR TECHNOLOGY COMPANY - WHY EARNOUTS MAKE SENSE TODAY
The purpose of this article is to present earnouts to sellers of technology companies as a method to maximize their transaction proceeds. Sellers have historically viewed earnouts with suspicion as a way for buyers to get control of their companies...
What Does Extending Your Taxes Mean to You?
Introduction As the tax filing deadline is quickly approaching, many procrastinators and those who legitimately are just not ready to file their returns become stressed out and frantic, trying to meet what may virtually be an impossible deadline....
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Personnel Records - The Paperwork Nightmare
Companies face difficult daily document challenges in their Human Resources or Personnel Departments. Many documents must be retained from a prospective employee's first contact until well after the employee's last date of employment. The amount of paper can be voluminous for long-term employees. Computerized HR systems provide only part of the answer.
A Human Resources document management solution must include the ability to electronically store and access all employee records, including those created internally, those received from outside the company and those requiring a signature.
A look at the "employee life cycle" gives us insight to these documents. During the pre-hire phase, documents received from outside include resumes, background checks and results of drug tests. Application forms must be filled-out and signed by the prospective employee. A copy of the offer letter, counteroffer correspondence and contract, if appropriate, are internally generated. Finally, a signed acceptance letter and/or contract must be maintained in file. During the hiring phase W-4, Beneficiary Designation and other signed forms are received.
During employment, documents generated include performance appraisals and contract renewals. Both require a signed copy be retained. Any comments or corrections also must captured, not just numerical scores or ratings. Other documents include lifestyle changes as
they affect benefits and taxes, performance improvement plans and training records. Some companies require all training tests must be retained, not just the score.
Post-employment, Human Resources must verify that benefits are distributed properly. And that information may reside on signed forms over 40 years old!
Multiple company locations make the problem more complex. How do HR managers at one location access employee records at another?
Computerized HR systems may be fine for production of routine HR documents and reports. But while most lack the ability to address electronic storage of externally generated or signed documents, there are document management solutions that complement the HR systems. Resumes can be key word searched to identify specific skills or qualifications. Employee training records can be searched to identify candidates for promotions. Copies of annual reports, appraisal forms, policy and procedure manuals and other documents can be electronically distributed to employees. Critical documents can be safeguarded, protected from disaster. Access can monitored and tracked. The ability to share information quickly and securely is created. And the savings in time and money are both instant and ongoing.
About the Author
Mr. Bleiberg has over 25 years of experience in the planning and implementation of Disaster Recovery and Vital Records Protection programs.
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News and information on tax and national insurance, including downloadable leaflets and forms and the latest news on filing tax returns on-line. |
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