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Informative Articles

Advantages of Time Management
The advantages of time management include reducing stress, gaining time, reducing avoidance, while promoting reviews and eliminating cramming. Another advantage is that managing time helps us to stay motivated while we avoid procrastination....
Experiences of Management Coaching (Part 2)
In our experience, we have found that there are several reasons managers fail to get employees to see and acknowledge that they have a problem. They assume. Many managers bypass the step of getting agreement because they assume that an employee...
Learning Time Management
"A wise man will learn everything and a stupid man will learn nothing." Learning time management is not as difficult as many believe. In fact, when we first start school we are in the process of learning new strategies that help us obtain...
Paying for business purchases on a charge or credit card can assist in small business management
According to americanexpress.com,Most small business owners rely in some type of business plastic to acquire business-related goods and services and pay for the costs of doing business. Review the benefits listed below to make sure you get the...
Time Management: Is Your To Do List The Problem?
You start each week with great intentions. You are determined to get a grip of your workload. You are determined to write a to do list, you even promise yourself that you will stick to it and use it and reprioritise each day so that you finish what...
 
Planning Procedures for Building Effective Management Systems: Phase II

You have permission to publish this article free of charge, as long as the resource box is included with the article. If you do run my article, a courtesy reply to sean@bizmanualz.com would be greatly appreciated. This article is 548 words long including the resource box. Thanks for your interest.

Part One of Series: Discovery

Next Week: Development

Have you ever had the opportunity to watch the construction of a large building? The daily progress from foundation to top floor is truly amazing, and if you’re like me, you wonder “how does it all happen?” The answer: it takes a lot of planning.

The Planning Phase

A complex construction job clearly requires planning in excruciating detail to orchestrate materials and manpower. Inadequate planning can result in waste, delays and a shoddy end-product.

Building an effective management system is equally dependent on executing a strong planning phase. This article is the second of five that describe how to build such a system in your organization.

Writing Procedures

The planning stage is arguably the most important step in any large-scale project. If you fail to plan properly, everything else will likely follow this failure.

Just as a construction contractor wouldn’t dare start ordering materials or pounding nails without a plan, your firm must avoid moving too quickly into the actual development phase of writing procedures that are the basis of an effective management system.

Business Assessment

Using the construction analogy, the first step is typically a survey of the parcel of land on which to construct your building. You’ll examine such conditions as utilities, roads, property grade and soil. In a management system development project, we call this step a GAP


Analysis, because it articulates what the “gap” between current reality in your organization and your stated objectives. Recall that the objectives and measurable effectiveness criteria were established in Phase I – Discovery.

The results of the Gap Analysis are used as inputs to produce a project plan.

Planning the Project

The Project Plan details the materials and tools that will help management control the project as well set budgets and schedules. Most of us are familiar with the components necessary to manage the conversion of a bare piece of land into the architect’s vision: drawings, bids, permits, contracts, work orders, and inspections. But what is required to develop a management system?

Your project planning phase includes producing these components that will greatly ease the Development and Implementation Phases (III and IV, respectively) and make for an overall solid structure:

•Project roles and responsibilities
•Organization chart
•Activities, resources, dates
•Reviews structure
•Status reports
•Document control and format
•Process map
•Compliance requirements
•Training, implementation, testing and audit plans

Review the Process Map

Before concluding the Planning Phase, a review is conducted of each component with emphasis on the process map and effectiveness criteria to ensure alignment with identified organizational goals. This check will help eliminate project drift in the coming phases.

The Planning Phase takes from 2-4 weeks.

About the Author

Chris Anderson is currently the managing director of Bizmanualz, Inc. and co-author of policies and procedures manuals, producing the layout, process design and implementation to increase performance.
To learn how to increase your business performance, visit: Bizmanualz, Inc.

 

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International review on management research. Peer-reviewed, occasional. Ejournal, with tables of content, abstracts and full articles available on-line.
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Society for Human Resource Management
Advances the human resource profession to ensure that HR is recognized as an essential partner in developing and executing organizational strategy.
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Agency of the US government tasked with Disaster Mitigation, Preparedness, Response & Recovery planning.
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Account Manager. Recruiter: Financial Times. Part Qualified Management Accountant. Recruiter: Robert Half Finance & Accounting ...
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Management Reading | Global Executive | Business | Economist.com
The one management thinker every educated person should read Nov 17th 2005 ... The story of Emerson's successful management process is fascinating. ...
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Emerald: Home
Publisher of journals in management and library and information services, engineering, applied science and technology.
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Official Federal Government site listing positions nationwide for special agent, federal police officers and related jobs.
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